We are hiring! Hustlers wanted.
As Hustlers, first and foremost, we ENJOY what we are doing! We work hard, work smart and double down for what we believe in. We see challenges as part of the creative-solving process and as a team is constantly striving to be better, together, each and every single day. So that even when the going gets tough, the Hustlers get going!
The Role:
We are looking for an Executive Assistant to be a part of our vibrant and dynamic organization. The ideal candidate is a self-motivated team player with a strong work ethic, great communication skills, flexibility, proactive and efficient, one who is able to work well and hustle alongside the team in a fast-paced environment. This position calls for someone who is tactful, diplomatic, resourceful, and exercises independent judgment and discretion.
Key Responsibilities:
- Provide calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Arrange and handle all logistics for Management meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Work closely with the CEO and Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the CEO's needs in advance of meetings, conferences, etc.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide assistance for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Provide event management support as requested.
- Assist in the planning and site coordination of client events under areas of Programming, Logistics, and Operations including necessary sorting and packing, sourcing, and liaising with vendors for a quotation.
- Coordinate venue and equipment bookings for internal and external client activities.
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- Provide hospitality to all guests and help to create a welcoming environment.
- Invest in building long-lasting relationships both externally and internally.
- Handle incoming mail by sorting and highlighting important information; when possible, direct requests to appropriate team members for response.
- Handle expense reports; including reimbursement claims for CEO and Executive Team.
- Other projects/duties as assigned for the overall benefit of the organization.
Preferred Attributes:
- Significant executive support experience, including supporting C-level executives.
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Excellent management, time-management, and problem-solving skills
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- A high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, investors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require a quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Resourcefulness and quick to adapt to situations
- Proficiency in MS Word, Excel, PowerPoint as well as Google Docs, Sheets, and Slides
- Tech-savvy; ability to learn new software and other relevant programs
