Receptionist & Office Administrator
We are seeking a proactive and skilled Receptionist & Office Administrator fluent in both English and Chinese to join our client’s team, a Chinese oil trading company. This role encompasses both receptionist responsibilities and administrative duties to ensure efficient office operations and support business activities effectively.
Receptionist Responsibilities:
- Greet and welcome guests and visitors in a professional and friendly manner.
- Serve as the primary point of contact for all incoming calls, inquiries, and correspondence in both English and Chinese.
- Coordinate travel arrangements including accommodation and itinerary planning for visiting executives and guests.
- Assist in organizing company events, meetings, and conferences, ensuring all logistical arrangements meet high standards.
- Manage and maintain the reception area, ensuring cleanliness and organization at all times.
Office Administrator Responsibilities:
- Perform general administrative duties such as handling incoming and outgoing mail, scheduling appointments, and maintaining office supplies inventory.
- Manage office facilities and vendor relationships to ensure a safe and productive work environment.
- Maintain electronic and paper filing systems, ensuring accuracy and accessibility of documents.
- Support HR functions such as coordinating interviews, onboarding new hires, and maintaining employee records.
Qualifications:
- Diploma or above
- Minimum 1 year work experience in a receptionist or administrative role, preferably within a multinational environment or related industry.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
- Exceptional interpersonal skills and a professional demeanor, capable of interacting with diverse stakeholders.
