As Hitachi Rail GTS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.
Manager - Document Control and Project Administration (Ref.No. R1006445)
at our location in Singapore
You will enjoy having these responsibilities:
1) Team Management
- Lead in Organisational Planning, Budgeting and Forecasting
- Plan, budget and forecast resource needs and make effective decisions on resource allocation so that productivity is maximised
- Organize and coordinate documentation deliverables e.g. MSRA, DARs, Monthly Progress Report, etc. among local teams, overseas teams and sub-contractors to meet customer’s deliverables
- Provide management information on the status of project documentation by maintaining CDRL Tracker and Letter Receipt / Sent Tracker
2) Delivery
- Editing, formatting and publishing of all documentation into project template.
- Maintain Configuration control for all document deliverables.
- Provide audit trail for Project and Product documentation.
- Control and issue of reviewed documentation.
- Create, issue and progress document transmittals to customer and between project teams.
- Collate Design approval request and submission deliverables.
- Maintain document change control and quality control procedures.
- Distribute the Decision Sheet from customer on documents to respective staff.
- Coordinate Project Admin for admin related tasks.
- Support and provide guidance to staff on the use of the records management system and the relevant recordkeeping responsibilities;
- Serve as the custodian of all deliverables transmitted and monitor/report of deliverables status.
- Lead the monitoring and tracking of document status.
- Ensures compliance with company and legal document management requirements.
- Provides training to staff on document control procedures.
- Resolves document control issues and conflicts.
- Archives and disposing of outdated documents.
- Manages document revisions and ensuring the latest version is available.
- Maintains document control database and files.
- Coordinates document review and approval processes.
You have:
- Minimum 2 years of experience as document controller in similar field
- Excellent communication and coordination skill is a must
- Must be agile, innovative, team player, willing to work with tight timeline
- Proficient in MS suite
- Knowledge in ClearQuest and ready to master new tools
- Attention to details is essential
- Good presentation, communication and interpersonal skills
- Ability to lead a team with good planning and communication with different stakeholders
- Good team player with drive and initiative
- Able to work under pressure and tight deadlines
- Excellent organizational and time management skills.
Our Talent Acquisition Team is looking forward to hearing from you
We look forward to receiving your application in just a few clicks via our career portal.
For further information about Hitachi Rail as an employer visit us on www.hitachirail.com/careers
About us
Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:
- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
- Attractive conditions: A secure and permanent job with a global company
Notes
Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.
