Job Duties
- Create draft procurement schedule based on the project plan and seek approval from Commercial Manager
- Forecast procurement needs based on on-going inputs from the construction team; Update procurement schedule to reflect the same
- Identify opportunities for developing direct buying relationship with manufacturers to minimise transaction costs
- Prepare procurement reports on a monthly basis and share with supervisor for review
- Understand product specifications shared by the engineering/construction team; seek clarification on commercial aspects from supervisor as required
- Identify prospective suppliers globally; Evaluate prospective suppliers on product cost, availability, specifications, delivery timelines and payment terms & conditions; Seek approval from supervisor on shortlisted suppliers
- Conduct negotiations with shortlisted suppliers with respect to product cost, delivery charges, delivery timelines and payment terms & conditions in line with project requirements
- Set and monitor minimum stock levels in the warehouse
- Coordinate with Quality team for sample testing of products
- Close PO on successful completion of both quality and quantity checks
- Follow-up with suppliers on incomplete delivery and/or product specification/quality mismatch for high-value orders; Provide any support requested by the subordinate for lower value orders
- Validate acceptability of delay with construction team; Select alternate supplier for completion of the PO to meet timeline requirements
- Perform market research to look for alternative products with lower cost and/or shorter delivery lead times
- Coordinate with quality/ engineering/ construction teams for inspection and approval of product quality
- Monitor actual product usage against initial forecast/requirements; Seek clarification from project teams on major gaps and highlight the same to supervisor
- Monitor and track hired equipment with respect to critical information such as off-hire date, on-hire date, movement date, hiring terms and conditions, penalty for loss/damage, etc.
- Oversee repair and maintenance of products before off-hire date, for returning to supplier/vendor in proper condition and avoiding penalty
- Monitor critical parameters for pre-owned equipment (e.g. manufacturing year, specifications, resell value, etc.) prior to purchase; Coordinate with manufacturer for timely maintenance and/or warranty services, if applicable
Job Requirements
- Diploma in Logistics Management or Degree in Civil Engineering/Supply Chain Management
- Possess at least 5 years of relevant work experience in the construction industry, Buidling / Civil / Infrastructure jobs
- Knowledge of inventory management concepts and procedures
- Possess good communication skills and able to work under minimum supervision
