RESPONSIBILITIES
- In charge or front of house/reception area to meet and greet guests in a polite and professional manner (work stataion will be at the reception area)
- Coordinate conference room booking arrangement
- Maintain all office staff’s IN and OUT couriers/document/letters
- Screen incoming calls, taking phone messages, transferring phone calls to appropriate parties and arranging conference calls
- Assist in appointment/calendar of senior executives
- Manage the senior executive’s expense reports and reimbursement processes
- Coordinate with office staff on team-wide responsibilities and events
- Maintain confidentiality of all sensitive and confidential issues
- Perform other general administrative duties as assigned
- Assist in a wide variety of projects and other reasonably related duties as assigned
- The role may be required to undertake additional work and duties that commensurate with the candidate’s skills, ability, and position
REQUIREMENTS
- 4-5 years’ related experience in a professional, corporate environment
- Bachelor’s degree or equivalent is preferred
- Prior experience in financial services, concierge, hospitality and aviation industry preferred
- Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
- Highly service oriented, a good team player, highly organized, responsiveness, proactive mindset, details-oriented and willingness to go the extra mile
- Ability to prioritize effectively and juggle multiple urgent tasks
- Works well under pressure (with deadlines)
- Ability to work independently with minimal supervision with strong follow-through skills
- Highly meticulous
- Good English written and verbal communication skills
- Ability to handle confidential matters when required
