Key internal/external stakeholders
- Front office
- Compliance
- Legal
- Investors
- Prime Brokers/Brokers
- Custodians
- Fund Administrators
- Legal Counsels
- Auditors
- Tax Advisors/consultant
- Board of Directors of Funds
Job role
Daily Ongoing
Coordindate with Fund Administator on ongoing requirements of funds in relation to the following
- Regulatory requirements
- Settlement of trades
- Movement of funds
- Daily, Fortnightly and Monthly official NAVs
- Board meetings
- Meeting of Investment Committees
- Subscription and redemptions
- KYC on investors
- Payment of fund expenses
- Oversee the the ongoing operation of the funds ie Equity UCITS Funds, Fixed Income Funds, ETF etc
- Processing of trades and daily calucation of NAV for the funds and oversee the daily/periodic calculation of NAVs
- Replication of accounting records on the system adopted by the company
- Interacation with Prime Brokers, Custodians etc
- Coordinate the annual preparation of financial statements and audit of the funds
- Coordindate the quarterly and annual tax filings of the funds in various jurisdictions primarily Mauritius, India and US with Tax Consultants
- Coordindate the annual preparation of K1s for US investors
- Account opening and adoption of counterparties
- Broker empanelment and ongoing reviews as per the guidelines
- Changes in PPMs and fund documents
- Review of Opening Procedures of the Funds
Others
- BCP- Ensure adequate plan in place for the company and oversees the annual BCP testing
- Annual regulatory surveys
- Annual review of outsourcing service provider
- Professional Indemnity Cover - Ensure adequate cover at all times and timely renewal of policy
- Review of Operating Procedures of the company
Responsibilities
- Ensure that all internal and external approval in place for any new products
- Ensure the timely and accurate set-up of the funds
- Ensure correctness of fund documents, PPMs, M&A, Operating agreements, Constitution etc
- Ensure proper tie up between the company and the funds, and between the funds and other parties Fund Administrators, Custodian, Prime Brokers etc
- Ensure appropriate and efficient operating procedures in place for the smooth operation on a day-to-day
- Ensure that issues are properly and timely deal with or escalated
- Ensure timely reporting to Investors and other stakeholders
- Ensure timely tax and regulatory filings for all funds
Key skills
- Good understanding of the AMC products
- Good understanding of Fund Structuring and legal form of entities in offshore jurisdictions
- Good understanding of the Corporate Governance and Compliance of the funds including Board meeting procedures etc
- Good understanding of NAV concept, NAV calculation, equalization etc
- Good communication skills both oral and writing to coordinate matters among the various parties
- A thorough understanding of the work of the the Fund administrator
- Self-initiator in problem solving and project management skills
- Good knowledge of the regulatory filings in the offshore jurisdictions
- Familiarity with tax regulations and filings in US and other offshore locations
- Knowledge of IFRS and accounting principles for audit and accounts preparations
- Ability to discuss with various parties and prepare operating procedures
- Ability to work with minimum supervision
- Ability to handle multiple tasks
- Ability to transform manual processes to semi or fully automated process through various excel tools
