Roles & Responsibilities / Job Description
Purchasing
· Source, order and manage inventory of Department's supplies
· Responsible for ad-hoc service arrangements with vendors /sub-contractors
· Procure the best price with vendors / sub-contractors for all supplies
· Upon Management's approval, issue PO to vendors / sub-contractors
· Provide and submit all supporting documents for Finance to make payment
Day-to-Day Duties
· Upon receipt of Work Order (WO)/approval from Client, schedule works to be carry out by technicians promptly
· Liaise and coordinate with Team Leader on the scheduled and emergency works
· Record and file all Service Orders (SO) into Company's system
· Upload and save all photos into Company's system
· Follow up with client for defects recorded in SO/reported by Client and prepare quotation, when necessary
· Handle phone call during office hours
· Ensure all works are carry out by technician in accordance to schedule
· Prepare monthly integrated contract reports and ensure all reports submitted to Client punctually.
Maintenance Contracts
· Ensure vendors / sub-contractors deliver goods/works on time if contract is delegated out to 3rd party
· Upon receipt of Work Order (WO) from Client, work out a schedule for the preventive maintenance works and send to them
· Record and file all contracts
· Monitor contract's expiry. 2 months before expiry, send renewal proposal to Client. Follow up with client on renewal proposal.
· Ensure all invoices are submitted punctually completed with all supporting documents requested by Client
· Liaise with Client on all scheduled works
Additional Information
· Technical background especially in Pump Generator / Aircon / Mechanical / Electrical (educational or working experience) will be added advantage
· strong coordination skills with an eye for details
· able to work under stress and independently with good organizational skills
· positive working attitude with a good sense of responsibility
· working location @ Kallang Industrial area
· 5.5 working week
JOBMATCH Recruitment Pte Ltd
License No: 17C8617
EA Registration No: R1104161
EA Personnel: Kenny Loh Boon San
60 Albert Street #10-09 OG Albert Complex, Singapore 189969
