The roles and responsibilities of Accounts Administrator may vary but will include:
1. Financial Record Keeping: Maintaining accurate and up-to-date financial records including ledgers, journals, and financial statements.
2. Accounts Payable: Processing invoices, ensuring timely payments to vendors, and maintaining good relationships with suppliers.
3. Accounts Receivable: Managing customer invoices, following up on overdue payments, and reconciling accounts.
4. Payroll Processing: Calculating employee salaries, deducting taxes and other withholdings, and ensuring timely payment of wages.
5. Bank Reconciliation: Matching bank statements with company records to ensure accuracy and identify discrepancies.
6. Expense Management: Recording and categorizing expenses, verifying expense reports, and ensuring compliance with company policies.
7. Financial Reporting: Generating financial reports such as income statements, balance sheets, and cash flow statements for management review.
8. Budgeting and Forecasting: Assisting in the preparation of annual budgets and providing financial forecasts based on past performance and market trends.
9. Compliance and Taxation: Ensuring compliance with financial regulations and tax laws, preparing tax returns, and liaising with external auditors.
10. Software Proficiency: Utilizing any necessary software & company ERP System (which will be taught as on the job training) that will hold customer records and details to proficiently to perform tasks efficiently and accurately.
11. Administrative Support: Assisting with general administrative tasks such as filing, data entry, and correspondence related to financial matters.
12. Communication: Collaborating with other departments, communicating financial information effectively, and providing support to management for decision-making.
13. Problem Solving: Identifying and resolving discrepancies or issues in financial records, processes, or transactions.
14. Continuous Improvement: Contributing to the improvement of accounting processes and procedures to enhance efficiency and accuracy.
15. Adherence to Policies: Ensuring adherence to company policies, procedures, and accounting standards, as well as legal and regulatory requirements.
These responsibilities may vary based on the organization's needs and the specific job requirements of the Accounts Administrator.
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