- Planning and coordinating administrative procedures and systems and devising ways to streamline processes
- Recruiting and training personnel and allocate responsibilities and office space
- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- An analytical mind with problem-solving skills
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- Excellent organizational and multitasking abilities
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