Responsibilities:
● Provide administrative support to the Sales & Project team.
● Prepare and manage purchase orders, delivery orders, sales orders, tax invoices, and other necessary documents.
● Handle internal and external coordination of purchase orders.
● Assist in purchasing activities and liaise with suppliers and customers regarding delivery schedules.
● Collate and organize documents for project handovers.
● Maintain an updated database and records for team sharing.
● Assist with general administrative duties to support the smooth operation of the office.
● Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.
● Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.
● Provide secretarial support for management meetings, coordinating meeting dates, taking meeting notes, and following up on action items.
● Organize team bonding activities for the division.
● Perform any other ad-hoc duties as assigned.
● Ability to work independently and as a team player.
● Good working attitude and ability to communicate well.
