COMPANY DESCRIPTION
MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.
Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.
MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.
These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.
RESPONSIBILITIES
- Lead in the activation and operation of various stages of Performance Appraisal Modules in HRIS in accordance with the Performance Management framework.
- Develop employee communications to inform employees about performance reviews and timelines
- Prepare analysis data and support the co-ordination of Performance Ranking session with Senior Management.
- Maintain proper records of performance reviews & rating.
- Supervise Executive, Performance & Rewards in the preparation & completion of end-to end payroll processing; ensure accurate and timely salary payment.
- Lead in the accurate and timely submission of Annual earning (IR8A) to IRAS and checking on the reporting of foreign workers' earning for tax clearance purpose.
- Lead in the HRIS "year-end-closing" processes on Leave & Benefit and verify entitlement
- Prepare fiscal year closure reports on foreign worker Level, retirement benefits, long service Award and Government Funding e.g., SEC, WCS etc
- Support in the end-to end process of preparing Annual EOM (Expense on Manpower) budget and maintenance of EOM spreadsheet.
- Communicate with employees on areas such as benefits and claims eligibility and administration, payroll deductions, retirement, re-employment, and termination guidelines
- Support in the simulation and execution of Salary Increment (Annual Increment, Structural Adjustment, Promotion & Emplacement) and Bonus (Mid and year End Variable bonus, Performance Bonus and Annual Wage Supplement) payment exercises
- Manage the administration of all insurance coverage (General Insurance, Motor, Employee Benefit Insurance & WICA) & renewal process.
- Supervise Executive, Performance & Rewards on the WICA reporting to Ministry of Manpower (MOM). Attending to enquiries from staff on insurance policy clarifications and aid on claim matters.
- Participate in Salary and Benefits surveys conducted by Ministry of Social and Family Development (MSF), National Council of Social Service (NCSS), MOM or from business consultancy
- Develop insightful presentation derived from payroll data analytics and HR metrics benchmarking using dashboards or data visualisation tools.
- Perform the HRIS System Administrator role; grant security access to user and attend to queries on HRIS access issue.
- Degree in Business, Human Resources or Compensation and Benefits related
- At least 3-5 years relevant Performance and Rewards experience
- Advantage for those with payroll knowledge / experience
- Good eye for details with good interpersonal skills
- Team management skills with ability to coach, motivate and lead
