Responsibilities:
- Office management: Manage office operations, including answering phone calls, responding to emails, and handling general inquiries. Maintain office supplies, equipment, and facilities.
- Calendar and schedule management: Coordinate appointments, meetings, and events. Maintain calendars, schedule appointments, and send reminders.
- Correspondence and communication: Prepare and review emails, memos, reports, and other documents. Handle incoming and outgoing correspondence. Communicate effectively with internal and external stakeholders.
- Travel arrangements: Make travel arrangements, including booking flights, accommodations, and transportation. Prepare itineraries and necessary travel documents.
- Meeting coordination: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and distribute relevant materials.
- Record keeping and filing: Maintain and organize documents, records, and files. Ensure proper documentation and confidentiality of sensitive information.
- Data entry and database management: Input and manage data in various systems and databases. Ensure accuracy and integrity of data. Inventory management.
- Assistance to team members: Provide administrative support to other team members as needed. Collaborate with colleagues to ensure smooth workflow and coordination.
- General administrative tasks: Perform various administrative tasks such as photocopying, scanning, filing, and mail distribution.
