Job Summary:
The Secretary will provide administrative support, manage office tasks, and assist with communication between departments and external stakeholders. The ideal candidate will be detail-oriented, have excellent organizational skills, and possess a professional demeanor.
Key Responsibilities:
- Administrative Support: Answer and direct phone calls and emails.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and manage correspondence, reports, and documents.
- Office Management: Maintain and organize office supplies and equipment.
Ensure the office environment is clean, organized, and welcoming.
Handle office mail and deliveries.
- Document Handling: Draft, proofread, and edit documents and correspondence.
File and retrieve documents and records as needed.
Maintain confidentiality of sensitive information.
- Communication: Act as a liaison between management, staff, and external contacts.
Coordinate and communicate with vendors, clients, and other stakeholders.
Prepare meeting agendas and take minutes during meetings.
- Support: Assist with special projects and perform other administrative tasks as assigned.
Provide support to other departments and staff members as needed.
Qualifications:
- Education: High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field is a plus.
- Experience: Proven experience as a Secretary or Administrative Assistant.
Familiarity with office management systems and procedures.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion.
- Personal Attributes: Professional appearance and demeanor.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
