St Joseph’s Institution International is a Catholic and Lasallian school that provides a quality international education to a diverse student body, rooted in the community of Singapore. We are seeking a dynamic, experienced, conscientious and proactive individual to join us as:
Preschool Admissions Executive
OVERVIEW
The Preschool Admissions Executive is required to participate in a full range of admissions activities including, but not limited to, enrollment management, recruitment/outreach, event planning, database management, application review and collaboration with the Director of Advancement, Communication & Admission and the Head of Preschool.
Meeting new families; conducting walking tours of the campus and classrooms; explaining the SJI International Preschool, vision and philosophy providing detailed information on the curriculum. In addition, the job requires skilled administrative support of the application process (staying on top of heavy correspondence, database and other documentation, procedural workflow, analytics, screening and evaluation of applications). In general, the work is best supported by a person who can offer personalized service with great technical, marketing, communication, and organizational skills.
KEY RESPONSIBILITIES
General responsibilities and duties
1. Management
- Represent Admissions in the respective school's Management/planning meetings
- Assist in the management and implementation of the Preschool Admissions Strategy and enrolment budget as set by the Director, Advancement, Communications and Admissions, including Admissions projects where required
- Assist with exception handling and complaint management
- Production of daily/weekly enquiry/admissions status and pipeline performance reports
2. Enquiries
- To respond to all enquiries (telephone, email and walk-in) and provide advice when necessary to prospective parents, ensuring that the school provides all applicants with the relevant and accurate information
- To gather data on all enquiries and input them into the admissions database
- To work with the Advancement and Communications Team to produce and distribute admissions documentation and the School Prospectuses
- To maintain contact with enquirers inviting them to relevant school events
- To ensure all admissions paperwork, for example, online applications, emails, system updates, etc are up‐to‐date
- To arrange meetings with the Admissions Director or Head of Preschool for prospective parents – if required
3. Pre-admissions
- Processing online applications as quickly as possible - included pull-through of details from the application portal onto the application database, creation of a prospective pupil file
- Ensuring that all applications are completed in full – including all supporting documentation
- Requesting references from the pupil’s current school, if required
- Keeping prospective pupil files up‐to‐date
- Meet and conduct school tours with prospective parents/students to articulate on the School’s admissions philosophy, capacity, admission priorities and admission timeline, mission statement etc
- Ensure that all policies relating to admissions are clearly articulated and followed, working with the Admissions Manager and the Head of Preschool to update these, as required
- Provide counsel about and to maintain the admissions section on the school’s website
- Oversee the maintenance of paper and electronic student admissions database
- To communicate all financial aspects related to enrolment into the school, including subsidies for Singaporeans
- Generate reports for communications and analysis, as required
- To liaise with the Head of Preschool for Admissions Interviews where required – ensuring that all Admissions data is completed and available
- To contact all parents after the completion of the application process to confirm the school’s decision on admission
4. Admissions
- Once students are offered a place, to manage the enrolment process from start to finish, including student files and admissions pool at all grade levels
- Keeping admissions statistics up‐to‐date and submit to the Admissions Manager/Admissions Director
- Communicate details about all newly enrolled students to all required members of the team
- Work with the Head of Preschool to ensure that all students are placed in the correct classes.
- Ensure that all new students have a pupil file
- Responsible for the process of obtaining Student Passes for overseas students via the ICA Solar+ platform
- Confirm student placements, referring relevant issues to the Admissions Manager
- Liaise with the Finance Office on all matters pertaining to fee payments for newly enrolled families
- Process subsidies where required
- Contact families in the admissions pool if places become available
- Where applicable within the role to work with the school's management information system (TBC)
- To act as a liaison between the Preschool and the Elementary School to enable a seamless transition for Preschool students who qualify for transition
- Ensure that the ECDA guidelines are being adhered to at all times
- Assist parents in the purchase of merchandise such as uniforms, caps, books, etc
- Administer students’ admission, student visas, policies and procedures, rules and regulations in compliance with ECDA and academic progression requirements
5. Student Withdrawals
- Responsible for the student withdrawal process, including collating student withdrawal information, informing all relevant team members as soon as possible, and updating the ECDA CMS
- To cancel Student Passes for leaving students – if required
- Coordinating references
6. Events
- Assist in the organisation of Admissions Events, including the Open House and others for prospective students/parents - in conjunction with the Director and Head of Preschool and key stakeholders
- Attending other school-wide events for information gathering or to have an Admissions Dept presence
Any other duties assigned by the Admissions Manager or Director ACA.
Requirements:
- Minimum of 3 years of Admissions Officer experience is preferred, alternatively significant experience in front of House / Customer Service position.
- Bachelor’s degree or diploma in a relevant field.
- Team player with a positive, cheerful, helpful work attitude and initiative.
- Capable of independent and committed effort, with good organisation & interpersonal skills.
- Proficient in Microsoft Office and Google Suite is essential.
- Travel between Elementary School and Preschool.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to his classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Please visit our website at https://www.sji-international.com.sg/about/employment for more details.
Interested parties please apply via mycareersfuture or JobStreet.
Only Singaporeans need apply.
We regret that only shortlisted candidates will be notified.
