Overview:
We are seeking a professional and organized Office Receptionist to join our client in the financial industry. The ideal candidate will serve as the first point of contact for the company and provide essential administrative support across the organization. This role requires excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.
Responsibilities:
- Front Desk Management: Greet and welcome visitors, clients, and employees with a professional and courteous demeanor.
Answer, screen, and direct phone calls to the appropriate departments.
Handle inquiries and provide information about the company to the public, clients, and employees.
- Administrative Support: Manage incoming and outgoing mail, packages, and deliveries.
Maintain a tidy and organized reception area.
Schedule and coordinate meetings, appointments, and conference room bookings.
Assist with administrative tasks such as data entry, filing, and document management.
- Visitor Coordination: Ensure all visitors sign in and are provided with visitor badges.
Notify employees of visitor arrivals and direct visitors to the appropriate locations.
Manage visitor logbooks and maintain security protocols for visitors.
- Office Supplies and Inventory: Monitor and maintain office supplies inventory.
Place orders for office supplies and ensure timely restocking.
Manage and organize supply storage areas.
- Communication and Collaboration: Liaise with internal departments to ensure effective communication and coordination.
Assist in the planning and execution of company events and meetings.
Provide support to the HR and Operations teams as needed.
Requirements:
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience as a receptionist, front office representative, or similar role in the financial industry.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional appearance and attitude.
- Ability to maintain confidentiality and handle sensitive information.
Working Conditions:
- Full-time position, Monday to Friday.
- Office environment with standard business hours.
- May require occasional overtime for special projects or events.
If you are a dedicated and detail-oriented individual with a passion for providing exceptional administrative support, we encourage you to apply for this position. Join our client’s team and contribute to their success in the financial industry.
Agency Licence No: 24C2276 / Staff Registration No: R1655301C
Principle Partners specializes in executive search for Asset Management, Hedge Funds, Private Equity and Technology Companies in Asia.
