JOB PURPOSE
1. Provide back-office support and service on private banking and treasury operations.
2. Provide back-office support to Treasury and Private banking projects, UAT Testing and system enhancement.
3. Provide back-office support to Treasury and Private banking on new business and new products.
4. Provide back-office support for branch business.
5. Assist to set up process and risk control for transactions, settlements, confirmation, statements, Corporate Actions and other routine jobs.
6. Assist to check and verify transactions, settlements, confirmation, statements, Corporate Actions and other routine jobs.
7. Assist to check and prepare periodical reports and ad-hoc reports if required.
8. Ensure that internal rules and procedures are adhered to and in strict compliance with the regulatory rules.
9. Set up risk monitoring mechanism to prevent unnecessary audit findings.
10. Supervise and monitor performance of department staffs and provide guidance and training.
PRINCIPAL RESPONSIBILITIES
1. TRANSACTION PROCESS
1) Check FX transaction (Spot, Forward, NDF) details and validate in system.
2) Check FX Option transaction details and validate in system.
3) Check Structured Product transaction (DCI and SI) details and validate in system.
4) Check Bond and Note transaction details and validate in system.
5) Check Equity and Fund transaction details and validate in system.
6) Check Derivative transaction details and validate in system.
7) Create new instruments for transactions.
8) Assist on asset transfer from/to other financial institutions and resolve issues if any. Validate asset transfer transactions in system.
9) Check Pre-funding report.
10) Check Daily update of securities MTM price in system.
2. SETTLEMENT PROCESS
1) Validate Treasury and PB settlements.
2) Validate securities instructions and monitor settlement status.
3) Double check settlement funding in custodian bank.
4) Check fixing and settlements for structured products, e.g. DCI, SI and structured notes…etc.
3. CORPORATE ACTION
1) Double check corporation action events in custodian system and inform RM by emails.
2) Monitor corporation action follow-up and reply to custodian bank.
3) Validate corporate action incomes/securities received.
4. RECONCILIATION AND DAILY REPORTS
1) Daily check securities positions reconciliation.
2) Daily check reconciliation reports: PB system & Solar.
3) Daily check reports generated by system.
5. CONFIRMATION AND STATEMENT
1) Check and validate confirmations for equity, funds, income transactions, cash movement…etc.
2) Check and mail confirmations to clients.
3) Check weekly confirmation tracer list and forward it to RM.
4) Verify and maintain client transaction documents, e.g. Confirmations… in excel file or system.
5) Verify documents signed by client and scan in systems.
6) Check monthly statement list and mail to clients.
6. SG Trade Reporting (SGTR)
1) Upload daily transactions and valuation.
2) Download daily batch reports.
3) Follow up with LCD and DTCC for MAS requirements of SGTR.
7. SYSTEM TESTING AND UAT
1) Assist in system enhancement and identify system bugs.
2) System testing for new products.
3) Annual SG BCP drill and HQ DR.
4) MEPS annual DR.
8. MONTHLY JOBS AND REPORTING
1) Prepare and check KPI & Transaction volume reports…etc.
2) Client fee checking and validate in system: hold mail fee, account maintenance fee.
3) Custodian fee checking and validate GL in system.
4) System user right checking: every half year.
5) Check/prepare Regulatory reports or any ad hoc reports requested by regulators.
6) Voice log quality checking for Treasury and Treasury Operation staffs
9. OTHERS
1) Assist on inquiries from Marketing, Product team, Investment team, accounting...etc.
2) Product program reviewing.
3) Annual review on procedures and working manuals.
4) Investigation on Nostro breaks
5) Perform periodic Self-inspection.
6) Attend to internal and external auditors.
7) Prepare and update MBO.
8) Check audit confirmations request from clients and balance certificate requested by clients.
9) Carry out any other duties as assigned by Team Leaders / HOD as and when required.
KEY COMPETENCIES:
1) Degree Holder with minimum 10 years of relevant settlement experience in a banking environment.
2) Good processing knowledge of financial products: FX, FX Option, Swap, Equity, Funds, Bonds, Notes, Structured products...etc.
3) Relevant experience in banking system (e.g. Treasury system, FCC, PB System, Swift, MEPS+, SGTR System) or new product projects.
4) Good coordination ability, communication, interpersonal and organizational skills.
5) Good ability to provide guidance to team members and monitor team members’ performance.
6) Good knowledge of Microsoft Office.
7) Knowledge of related regulations, Anti Money Laundering & Terrorist Financing, Customer Data Protection and Operational Risk issues.
