Hours: Mon to Thur (8.30am to 5.45pm) and Fri (8.30am to 5.15pm)
Salary: S$4500 - S$7500
Location: Nanyang Link
Duration: 6 months contract (convertible / extendable)
We are looking for a Assistant Manager / Manager, Graduate to join our Academic team, to oversee and manage the operations of the graduate programmes.
Job Description:
- Ensure delivery of high-quality services and operational efficiency across all graduate programmes.
- Oversee the planning, execution and management of administrative and logistic operations for experiential learning courses conducted overseas in a timely and cost-effective manner (if any).
- Oversee the annual budget submissions and ensure effective tracking and monitoring of the allocated budgets for all graduate programmes.
- Work closely with the Assistant Chair/Associate Chair and Assistant Director to develop, implement and review administrative and student support systems, increase the quality of the programmes and student satisfaction.
- Ensure that staff (if any) within the graduate team are familiar with policies on academic and student matters and ensure consistency in administering such processes across all the graduate
programmes. - Oversee teaching assignment submission, management of timetabling, and exam matters for all graduate programmes.
- Coordinate and collate data or reports on graduate programmes as required for school, College or departments.
- Maintain rapport with both internal (i.e., Programme Directors, faculty and part-timers teaching in the programme, Office of Admissions, Office of Academic Services, Office of Finance, Graduate College etc) and external stakeholders (e.g. students, alumni, external organisations, vendors).
- Serve as the key point of contact for postgraduate coursework students, providing essential support and guidance on all programme-related matters
- Ensure efficient administration of Student Recruitment, Student Admission/matriculation procedures, and the GE teaching schedule while assisting faculty and students in completing the diverse academic-related processes in compliance with the policies and guidelines.
- Provide support and liaise with faculty/other schools/external professors on programme mentorship/in supervisory role for MA and PhD thesis processing, evaluation, and submission processes.
- Provide administrative support for engaging part-time teaching staff.
- Manage facilities booking for teaching purposes
- School liaison with Office of Global Education and Mobility (OGEM) on students’ exchange matters.
- Other administrative support assigned by the School.
Job Requirements:
- Recognised degree in any discipline with a minimum 5 years of relevant experience, preferably in an academic administrative role in a tertiary institution.
- Ability to manage multiple stakeholders and deliver with quality and timelines.
- Strong people management and leadership skills.
- Excellent interpersonal and communication skills, both verbal and written.
- Meticulous with an eye for details.
- Proactive and has a service-oriented mindset.
- Proficient in MS Office applications.
Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO Mobile.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy : https://www.persolkelly.com.sg/policies.
You acknowledge that you have read, understood, and agree with GO’s Terms of Use, https://go.persolkelly.com/Tac and the Privacy Policy.
If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.
EA Reg. ID: R22109658 (Teng Yong Yao)
EA License No.: 01C4394
