Contract: 5 months
Location: One North
Responsibilities
Teaching/Course Coordination
- Course preparation: course website creation, copyright clearance, zoom links set-up
- Course support during class: exercises and simulation preparation, online surveys, class attendance
- Coordination with speakers, tutors, teaching assistants, students, graders, campus teams
- Post-course requirements: exam grades and data reporting, video recordings editing
Office Administration
- Manage multiple complex calendars, schedule meetings
- Provide wide range of support including travel arrangements, expense reports, proofread documents
- Manage personal Faculty websites, update biographies
- New Faculty integration on campus
Conference & Research
- On and off-campus events logistics: travel arrangements, room set-up, accommodation reservation, group activity organisation, catering, budget request
- Format research documents: cases, papers, academic articles and books
- Submission and proofread articles according to journal guidelines
- Coordinate travel arrangements for faculty, invited visiting scholars and research assistants
Additional responsibilities
- Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking, campus services, catering and travel arrangements)
- Coordination between Faculty members and the Executive Education team
- Prepare and send recommendation letters for graduating PhD students
Requirements
- Min. Diploma
- 3 - 5 years of working experience in an administrative support role, preferably in a higher education environment
- Excellent verbal and written communication skills
- Excellent organisational skills and attention to detail
- Able to work in an international and global work environment
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