About Us: The Muslimin Trust Fund Association (MTFA) is a charity committed to supporting the underprivileged in our community through a myriad of services, including but not limited to offering shelter to orphans and youths at risk, facilitating subsidised medical treatments, and administering financial aid through various programs.
Guided by our principle of "Towards a sincere pursuit of Ihsan", we aim to continuously create positive impacts within the communities we serve.
About the Role: The Management Support Executive (MSE) at Muslimin Trust Fund Association (MTFA) is responsible for offering vital administrative support and assistance directly to the Senior Management. This role plays a crucial part in ensuring the organisation's smooth, efficient, and successful operation.
Responsibilities
- Scheduling and coordinating meetings, conferences, and appointments for the Senior Management.
- Handling correspondence, phone calls, emails, and other communication on behalf of the Senior Management.
- Drafting and preparing reports, memos, and other documents as needed.
- Conducting research and analysis to support the Senior Management in decision-making.
- Managing and organizing files, records, and other documents.
- Managing travel arrangements and preparing expense reports for the Senior Management.
- Liaising with other departments, employees, clients, and vendors to ensure smooth communication and operations.
- Handling confidential and sensitive information with discretion.
- Assisting in the planning and execution of events and projects.
- Managing Board Meetings, including collating monthly departmental reports, scheduling monthly Board meetings, recording and circulating minutes of meetings.
- Preparing meeting materials and logistics, such as meeting agendas, collation of slides, and setting up meeting rooms.
- Actively participating in monthly Board meetings, recording detailed minutes, and preparing concise meeting summaries.
- Maintain and update MTFA's members register.
- Monitor MTFA's membership subscriptions and payment of membership fees.
- Coordinate monthly Council Meetings, prepare agendas, and send out meeting notices to members.
- Compile reports for distribution to council members for the monthly meetings.
- Prepare draft minutes of council meetings and update relevant departments on decisions made.
- Collate annual reports of Committee Chairmen and prepare draft Annual Report for Council's approval.
- Coordinate logistics and preparations for MTFA's annual AGM or EOGM.
- Update ACRA on changes in MTFA's membership and directors.
- Perform any other duties assigned by the Management Council and/or ED.
Candidate Requirements
- Degree in a related field such as Business Administration, Management, or Communication.
- Other qualifications or certifications, such as those in project management, administration, or executive assistance will be an advantage.
- Strong organisational and planning skills.
- Excellent communication skills, both verbal and written.
- Attention to detail and accuracy.
- Good problem-solving skills.
- Proficiency in office software applications including Microsoft Office Suite and Google Workspace collaboration tools.
- Ability to work independently and as part of a team.
- Professionalism and a high level of confidentiality.
- Flexibility and adaptability to changing demands.
- A positive attitude and a willingness to learn new skills and take on new responsibilities.
- Prior experience in a similar role will be an advantage.
- Able to occasionally work past office hours (time off will be given)
Join us if you are looking for a rewarding career and an opportunity to make a real impact within a supportive and inclusive environment, MTFA is the right place for you. We encourage you to apply and be part of our dedicated team, driven by the common goal of making a difference in our community. At MTFA, we ensure equal opportunities for all qualified applicants, providing fair consideration for employment regardless of age, race, or creed.
