Job Responsibilities
Grant Application & Proposal
- Assist the Fundraising Director in drafting and preparing grant applications and fundraising proposals.
- Provide grants administration support and ensure compliance with the organization’s policies and donor reporting requirements.
Event Operations
- Responsible for providing full administrative support for all fundraising activities and events with emphasis on operations and logistics.
- Assist with the reconciliation of fundraising income related to fundraising events and initiatives with accuracy and integrity.
- Maintain and update the P&L of all fundraising campaigns/events.
- Record keeping of all fundraising initiatives & events agreements/MOU.
Donation Processing Administration
- Process incoming donations, including follow up with bank verification and tracking of recurring/GIRO donations and requests.
- Data entry, manage and maintain a record of all donations received (individual, corporate, foundations & trusts), be the main point of contact between the Finance team and Fundraising team.
- Correct classification of General / Designated / Restricted donations.
- Prepare and send out donation e-receipts including thank you letters to donors.
- Generate monthly statistics report on fundraising progress.
- Data management of donors (updating of records).
- Attend fundraising committee meeting and recording of minutes of meeting.
- Backup - Generate complete and accurate donation records to Finance for submission to IRAS (TDR) and AIC from Salesforce.
- Perform other office support related duties including filing, copying, scanning of forms, and supporting documents.
- Assist with donation in-kind requests. Liaise and coordinate with donors and internal departments to make the necessary logistics arrangements.
- Perform related duties as assigned.
Requirements
- Prior working experience in non-profit organization an advantage but not limited to candidates from the social service sector.
- Ability and comfortable to work with Excel, especially pivot table.
- 100% accuracy on compliance with all donor and donation data and processes.
- Able to work in team and work independently with minimal supervision.
- Ability to deal with confidential information sensitively and appropriately.
- Organised, resourceful and actively troubleshoots operational issues during events.
- Meticulous, detailed and to meet deadlines in a timely manner.
- Preferably Salesforce Competent.
