Job Summary
The Project Executive will support the Project Manager and team members in organizing and executing various projects. This role involves multi-tasking including administrative support, SOPS development, communication, and documentation management. The ideal candidate is adaptable, detail-oriented, organized, and has excellent communication skills.
Role and Responsibilities
a. Administrative Support
· Assist in the preparation of project reports, presentations, and other relevant documentation as required.
· Ensure documentation in SharePoint is updated and disseminated in a timely organized manner
· Schedule meetings, prepare agendas, and take meeting minutes.
· Coordinate project activities and ensure all relevant information is up to date.
b. Communication
· Serve as a point of contact for project teams and all internal and external stakeholders.
· Communicate project updates and progress reports to the team.
· Manage correspondence via emails, phone calls and face-to-face meetings
c. Documentation & Record Keeping
· Maintain comprehensive project documentation, plans, and reports.
· Organize and archive project documents and materials.
· Update project management databases and tracking tools.
d. Project Coordination
· Assist in monitoring project schedules and deadlines.
· Help manage project budgets and track expenses.
· Coordinate and support on-site and off-site project activities and events.
e. Problem Solving
· Identify potential issues or risks and escalate them to the Project Manager.
· Assist in developing and implementing solutions to address project challenges
f. Financials
· Assist with budget tracking and expense reporting.
· Ensure that financial records are maintained in an organized manner.
g. General Support
· Conduct research as required for project development.
· Provide general administrative support to project managers and teams.
· Assist in problem-solving and troubleshooting project issues.
h. Other Assignments
· From time to time, any other tasks not listed above are deemed essential for the Company’s smooth operation.
Requirements
· Minimum Diploma Holder or Degree holder in the related field.
· Min 1-2 years Proven experience as a Project Executive/Assistant in a similar administrative role.
· Positive mindset, team player and high desire for learning.
· Results-oriented self-starter, analytical and innovative.
· Adaptable to a fast-paced work environment.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Excellent organizational and multi-tasking skills.
· Strong written and verbal communication abilities.
· Ability to work both independently and collaboratively in a team environment.
· Experience with project management software and tools is a plus.
· High level of accuracy and attention to detail.
· Ability to work effectively as a team player and independently.
· Strong problem-solving skills and the ability to think critically and resourcefully.
ADDITIONAL NOTES:
5 Days work week
Working Hours: Monday to Thursday 8.30am to 6.00pm, Friday 8.30am to 5.30pm
Working Location: 4 Pandan Avenue, Singapore 609383
