Roles and Responsibilities:
(A) Provide administrative and operational support to the Medical Director and the medical team.
- Provide administrative support to the MD in all day-to-day operations of the medical services
- Maintain a registry of operational manuals and files related to the medical department and ensure that information contained therein is regularly updated.
- Establish and maintain a system for filing and archiving all essential information and circulars from government agencies such as the Ministry of Health (MOH)
- Oversee and assist in the collation of statistics to various government agencies such as MOH
- Assist the MD and the medical team in operating the pandemic and business continuity plans in the event such plans need to be activated.
- Provide secretarial support to the MD in all internal and external meetings.
(B) Project Management and Research (e.g., Development of new services)
- Carry out fact finding and put-up drafts for proposals of projects and new services.
- Provide admin support to research teams.
- Work with Institute Review Board (IRBs) with the review of research proposals.
- Support external and internal projects as directed by the MD.
(C) Coordinate continuing medical education and training
- Assist the MD in tracking all the training and education of the medical team and work with HR where necessary.
- Provide secretariat support in organizing conferences in collaboration with other community and regional hospitals
- May need to write meeting minutes.
Requirements:
- Degree in Business Admin/Health Science or minimum a secretarial diploma specialized in business administration, office technology, and administrative skills.
- A minimum of 2 years relevant working experience
- A person of integrity, who is highly motivated and writes well; able to maintain good interpersonal relationships; able to work in collaboration with multi-disciplinary teams.
- Working experience in the healthcare sector would be an advantage.
