About Us
Advanced Flavors & Fragrances is expanding the horizons of the flavor and fragrances industry. With a foundation built on innovation, quality, and a passion for excellence, we are committed to delivering world-class products. Join our dynamic team and contribute to our global vision!
Role
This is a full-time, on-site role responsible for ensuring the seamless operation of our office. Beyond traditional duties like answering phones, sorting mail, and handling company inquiries, this individual will play an integral role in assisting with document management, office supplies inventory, coordinating internal and external meetings, and liaising between departments.
Responsibilities
- Answering phones and routing calls to the appropriate person or taking messages
- Handling company inquiries via phone, email, or in-person
- Sorting and distributing incoming mail and managing outgoing mail
- Proficient in computer use, including data entry and basic research
- Filing, photocopying, faxing, and scanning documents
- Sending out mail and coordinating courier services
- Assisting with document preparation, including reports, memos, and correspondence
- Maintaining an inventory of office supplies and ordering new materials as needed
- Coordinating internal and external meetings, including room bookings and equipment setup
- Liaising between departments to ensure smooth communication and process flow
- Assisting with the preparation and coordination of presentations
- Performing basic financial tasks, such as expense reports and invoice processing
- Scheduling appointments and maintaining calendars for senior staff
- Assisting with employee onboarding processes, including orientation and documentation
- Bookkeeping
- Performing ad hoc tasks as assigned by supervisors
- Assisting with Inventory Management by performing stocktake
Qualifications
- Experience with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Familiarity with office equipment such as printers, scanners, copiers, and fax machines
- Strong organizational and communication skills, with keen attention to detail
- Ability to multitask and prioritize tasks effectively and efficiently
- Must be able to work independently and as part of a team
- Must be able to maintain confidentiality and exercise discretion
- Previous experience in an administrative support role is required
