Job Description of an Executive Assistant to the CEO
The Executive Assistant (EA) to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Management Team. The job also requires the individual to possess the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Core Responsibilities include.
1. Manage CEO’s calendar.
2. Act as a liaison and provide support to the Board of Directors, Investors and Key Company leads.
3. Arrange and handle and schedule all logistics for Board meetings and events: and record meeting minutes.
4. Anticipate CEO’s needs in advance of meetings, conferences, business engagements, et cetera.
5. Complete a wide variety of administrative tasks that facilitate the CEO’s ability to effectively lead the company, including: assisting with special projects; designing and producing documents, reports, and presentations. Prioritize and escalate (appropriately) inquiries and requests.
6. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Follow up on contacts made by the CEO to cultivate ongoing relationships.
7. Administer payroll for employees; this includes creating salary slips, verifying working hours and pay rates, tracking employee absence and handling petty claims.
8. Manage the company’s general administrative services. Evaluate and assist CEO in developing office policies and procedures to streamline work flows and anticipate future needs as the company grows.
9. Prepare and collate budgets (both CAPEX and OPEX) in anticipation of the company’s growth forecasts.
10. Ensures smooth operation of equipment by ensuring preventive maintenance requirements are in place and initiating repairs as required. Replenish office materials.
11. Provide event management support as required. Provide hospitality to all guests and help to create a welcoming environment.
12. Answer main phone line and respond to inquiries.
13. Other ad-hoc duties as assigned.
- Working Hours: Monday - Friday, 9.00am - 6.00pm.
- Salary (Depend on experience) : Up to $4200 + AWS + Medical Benefits + 14 Days annual leave.
