*This Job is including the part of the General Manager (GM) of Singapore Branch that the CRO is also responsible for.
Attitude & Skillsets
- Proactively support CRO/GM in his daily business activities without disruption.
- Be responsible for the role with a professional mindset.
- Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments
- Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
- Effective listening, communication, and interpersonal skills
- Excellent verbal and written communication skills
- Excellent time management skills with a proven ability to meet deadlines
- Ability to multitask and function well in high-paced and at times stressful environment;
- Extensive knowledge of office administration, clerical procedures
Job Description
- Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania
- Region/General Manager (GM) of MC Singapore Branch in his daily duties and affairs, in relation to managing the MC Branch Offices and subsidiaries in the Asia-Oceania region.
- Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
- Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
- Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
- Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
- Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
- Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
- Manage department assets and office miscellaneous items for the Management’s Office.
- Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
- Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
- Any other ad-hoc administrative tasks to be assigned.
Job Requirements
- Minimum Bachelor’s Degree in Business Administration or equivalent
- Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
- High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
- Proficient in MS Office applications and accounting systems such as SAP preferred
