Job Purpose:
The Office Administrator handles all office management duties for the Renesas Singapore site, acting as the office support, and providing assistance to SG-based staff. This role involves screening and handling general inquiries, managing routine General Affairs and Human Resources requirements, and supporting the HRGA/BU.
Principal Accountabilities:
- Coordinate office activities and operations to ensure efficiency and compliance with company policies
- Handle all office management duties, including but not limited to ensuring meeting rooms and tools are operational and following up with vendors/contractors if not; scanning and copying documents; document filing with European HQ; managing general office supplies; and following up on account payables for office supplies or services used by the office (landlord, utilities, phones, etc.)
- Screen and handle calls/inquiries made to the office
- Act as a receptionist when needed and coordinate meetings or catering if needed
- Organize BU-related office activities, including visitor registration, team event planning, and ensuring new starters have the necessary hardware and requirements before onboarding
- Assist in updating departmental reports to support the BU's needs
- Support team members with all job-related organizational tasks, e.g., travel arrangements, IT hardware issues, purchasing and payment processes; manage logistics for meetings and host international visitors (e.g., reception, hotel, travel support)
- Assist HRGA teams in raising order requisitions to support office or facility-sustaining requirements
- Provide physical support or find capable hands for office repairs, maintenance, and replacement work; conduct facility-related tasks and maintain site safety and security
- Any other ad-hoc office events or requirements for the SG office.
