Ain Society is looking for a dedicated and versatile Executive to oversee the management of our physical and fixed assets and provide IT technical support to all staff. The ideal candidate will have a strong background in asset management and IT support, demonstrating excellent organizational, problem-solving, and communication skills.
Key Responsibilities
Physical and Fixed Assets Management:
- Maintain accurate records of all physical and fixed assets, including acquisition, allocation, maintenance, and disposal.
- Conduct regular audits and inspections of assets to ensure they are properly maintained and accounted for.
- Develop and implement policies and procedures for asset management, ensuring compliance with relevant regulations and standards.
- Coordinate with vendors and service providers for asset procurement, maintenance, and repairs.
- Prepare and manage asset management budgets, tracking expenses and ensuring cost-efficiency.
IT Technical Support:
- Provide technical support to all staff, addressing hardware and software issues in a timely and efficient manner.
- Work closely with our outsourced IT technical support to perform various IT solutions.
- Ensure the security and integrity of the organization's IT systems, implementing necessary updates.
- Manage IT assets, including inventory tracking, lifecycle management, and disposal of obsolete equipment.
- Provide staff with guidance on IT systems and best practices, including troubleshooting common issues.
Coordination and Communication:
- Serve as the primary point of contact for asset management and IT-related inquiries and issues.
- Collaborate with various departments to identify and address asset and IT needs.
- Prepare and present regular reports on asset status, IT performance, and related activities to senior management.
- Facilitate effective communication and information flow between the IT team and other departments.
Project Management and Other Duties:
- Assist in the planning and execution of special and adhoc projects and initiatives.
- Assist the logistics team for event logistics and materials preparations.
- Ensure events are executed smoothly as and when required.
- Any other duties as assigned by the Management.
