The ‘Finance Executive’ supports the Finance Manager, book-keeping and daily operational requirements of the Finance Department.
This role will involve engaging vendors, partners, external and internal stakeholders.
1. Accounting and Book-keeping
- Maintain accurate financial records and ensure proper documentation.
- Liaise and coordinate with an outsourced accounting service provider (vendor) on accounts payable.
- Verify invoices received and process payment requests
- Ensure accounts payable are current and accurate, and related applications are updated promptly.
- Keep records on expenses claimable under government grants in an organised manner.
- Identify the relevant bank accounts for the respective payables in the accounts payable.
- Process daily financial transactions such as invoicing members and companies.
- Provide aging accounts receivable to internal stakeholders and the Management.
- Support the reconciliation of bank statements and manage general ledger entries.
2. Financial Reporting
- Assist in the preparation of monthly financial reports and management reports, or as directed by the Finance Manager.
- Prepare reports or submissions to partners, regulators and external stakeholders.
- Assist in the verification and requests for supporting information to substantiate reports and claims.
- Support the audit process by coordinating with the relevant stakeholders and providing necessary documentation and information.
3. Administrative Support
- Upload payables on banking platforms accurately and in a timely manner for payment by the appropriate bank accounts.
- Liaise and coordinate with the authorised approvers to approve the transactions.
- Monitor bank balances and report potential shortfall in cash flow with reference to the latest updated accounts payable.
- Liaise and coordinate with the banks on all documentation and administrative requirements.
- Provide administrative support for the Finance Department and to internal stakeholders when required.
- Filing of up-to-date financial files and records in an organised manner.
- Safeguard the finance process and ensure compliance with the company policies
- Support any ad-hoc tasks as directed by the Management.
Qualifications and Skills Requirements
- Diploma or Bachelor’s degree in Finance, Accounting, or a related field.
- Minimum 3 years of relevant experience in finance or accounting, preferably with a trade association or SME environment.
- Proficient in Xero and MS Office, especially Excel.
- Meticulous and high degree of accuracy.
- Good verbal and written communication skills.
- Ability to work in a fast-paced, dynamic environment.
