We seek a highly organized and proactive Senior Executive/Assistant Manager to oversee our Administration and Human Resources functions. The ideal candidate will manage day-to-day administrative tasks, ensure efficient office operations, and support HR activities such as recruitment, employee relations, and compliance.
Key Responsibilities:
Administrative Duties:
- Manage office operations and procedures to ensure organizational effectiveness and efficiency.
- Supervise administrative staff and allocate responsibilities to ensure maximum performance.
- Handle office expenses and budget, ensuring cost-effectiveness and adherence to financial policies.
- Coordinate office activities and operations, ensuring supplies and equipment are maintained and operational.
- Manage vendor relationships and negotiate contracts as necessary.
- Assist in the preparation of reports and presentations.
Human Resources Responsibilities:
- Assist in recruitment efforts, including posting job openings, screening resumes, and coordinating interviews.
- Facilitate the onboarding process for new hires, ensuring a smooth transition.
Manage employee relations issues, including conflict resolution, disciplinary actions, and performance improvement plans. - Support HR initiatives such as employee engagement programs, training sessions, and performance evaluations.
- Ensure compliance with labour regulations and company policies.
General Responsibilities:
- Act as a point of contact for employees on administrative and HR-related queries.
Maintain employee records and ensure all documentation is up to date. - Develop and implement administrative and HR policies and procedures.
- Monitor office supplies inventory and place orders as necessary.
Qualifications:
- Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred).
- Proven experience in administrative and HR roles, with at least 3 years in a supervisory capacity.
- Strong understanding of office management procedures and HR best practices.
- Excellent organisational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office; knowledge of HRIS systems is a plus.
- Attention to detail and problem-solving skills.
