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The Role
Candidate will be part of a dynamic team in NUS Alice Lee School of Nursing Studies to provide administrative support for the undergraduate programmes. Collaborating with stakeholders such as Healthcare Institutes (HCIs), he/she will support the faculty members to plan and organize students’ clinical postings to ensure they have a transformative learning experience.
Job Description
- Plan and coordinate the clinical placements for nursing undergraduate students via Online Clinical Management System (OCMS)
- Plan and allocate the appropriate ratio of students to the Clinical facilitators
- Create Clinical Instructors/Clinical Facilitators OCMS account before start of clinical placement and, provide assistance, if required
- Ensure that students' roster and clinical placement details are ready in OCMS before they started training
- Support the team in ensuring that the daily operations of the clinical placements are smooth
- Provide administrative support to students and faculty regarding inquiries, issues, or changes related to clinical placements
- Support Clinical Instructors, Clinical Facilitators, students and HCI administrators in resolving issues they may face with OCMS
- Monitor and track Work Injury Claims for students who were injured or exposure during clinical placement. Ensure that such claims are processed and reimbursed to students in a timely manner
- Support the team in ensuring that the end of clinical placements’ administrative matters are well coordinated
- Collate students’ attendance and track that their assessments are completed in OCMS at the end of clinical placement
- Ensure that students’ MCs are submitted and all replacement placements are planned for
- Monitor student outliers’ progress and ensure that they are registered for the necessary modules/clinical placements required for graduation
- Manage the exam processing after each clinical course
- Support faculty in the marks entry process and arranging for audit at the end of every clinical course to ensure zero errors in marks computation
- Administer students’ feedback survey for clinical courses
- Support in managing the disbursements of Pre-Employment Clinical Training (PECT) Funding
- Based on the clinical placements schedule, compute and project yearly PECT funding for the various HCIs
- Coordinate with HCIs when processing and tracking PECT payments (Student Allowance, invoices)
- Compile reports e.g. clinical placement schedules, students’ feedback for yearly reporting to MOH
- Support with the planning and execution of student-related events such as Mask-Fitting, Tele-Simulation for students, exam invigilation, Commencement etc.
- Perform secretariat duties for dept and education meetings
- Support in tracking the loan status of VR sets to students
Qualifications
- Degree holder with at least 3 years of working experience
- Positive working attitude, proactive and eager to learn
- Good organization and communication skills
- Strong team player who is meticulous, resourceful and resilient
- Working experience in HCI or educational environment would be an advantage
- IT savvy and proficient in MS Office applications
- Financial knowledge and budget management
- Receptive to database system work such as Online Clinical Management Systems, Central Management Information Systems, EduRec, CourseReg, Integrated Marks Management Systems, etc.
