Position Overview: We are seeking a highly organised and proactive Office Admin to join our team. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, the ability to manage multiple tasks effectively and willingness to learn.
Key Responsibilities:
- Documentation: Maintain and prepare accurate records and files, including and not exclusive to employee records, PO, DO, invoices, quotations and company documentation. Ensure confidentiality and security of sensitive information.
- Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing equipment maintenance, and ensuring a clean and organised workspace.
- Financial Recording: Assist with basic financial tasks such as processing invoices, tracking expenses, and managing petty cash.
- Quality Assurance: Assist in recording quality metrics observed by company.
- Project Assistance: Preparing project summaries and tracking project progress.
- HR Support: Assist with HR-related tasks, including preparing salary and vouchers.
- And any ad hoc task required by management.
Requirements:
- Willingness to learn.
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Drive.
- Strong organisational and multitasking skills.
- Experience as an Office Administrator, Administrative Assistant is advantageous but not required.
- Experience in the engineering or manufacturing industry is advantageous but not required.
