The Legal Secretary is responsible for providing proactive practice support and administration support to the corporate lawyers of the Firm primarily in relation to billable client work, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures.
The job incumbent will be supporting all matter-related processes from matter inception to project completion, billing and collection.
Responsibilites:
- Client and matter clearance and opening
- AML processes
- Engagement letters
- Matter document folder
- Setup of matter SharePoint site, updating email distribution lists, to supporting post-closing activities such as bibling, archiving, and ensuring that all appointments and conference calls are in the lawyers' calendars
- Client & matter-team meetings and updates
- Monitoring and recording project scope and adjustments, estimates, caps, billing agreements
- Support Billing and collection tasks including raising timely and accurate bills, invoices, tax computations and write-offs for billing team's review
- Liaise with the billing team and dispatch invoices to clients safely
- Draft bill; amending narratives as required and draft accompanying bill letters
- Document production and includes transcribing, editing and amending legal and other documents, convert, compare, copy type and proofreading, e-Filing where applicable
- Preparation of bibles and distribution of bibles as necessary
- Support Partners and the BD team with business development activity where applicable
Requirements:
- Experience in a similar role supporting the corporate law practice is preferred
- Prior experience working within an international law firm environment highly preferred
- Able to work in a high performing environment
- Intermediate to advanced level of proficiency in Microsoft Word, Outlook Excel and PowerPoint
- Strong organisational skills and meticulous attention to detail
- A proactive, mature and collaborative approach to managing work and relationships within and across teams
Interested applicants please send your resume in MS Word format to Constance Leung at [email protected] or email her for a confidential discussion. Note: We regret that only shortlisted candidates will be notified.
We are pleased to hear, too, if you have referrals for the role and share their details with us. Successful referrals will be rewarded!
