Responsibilities
1. General Administration Responsibilities
- Manage office operations in general
- Oversee business travel arrangement and hotel bookings
- Enhance the productivity of Administration workflow (Digitization)
- Contract and vendor management, (i.e. Vehicle leases, contract driver, service apartment, etc).
- Act as the office's tenant in managing the tenancy agreement, sublease and rental arrangement with the group companies.
- Asset management (ex. Office facilities, furniture, corporate mobile phone, etc.)
2. Group Service Provider / Facility Management
- Managing the general operation of shared office, reception, meeting rooms, lounge and common area.
- Corresponding with the building management office (Incl. season parking renewal) and vendors (i.e. Contractor, furniture manufacturer, etc.)
- Plan, Organize and Coordination of group company events. (i.e. year-end parties, functions, town-hall meetings, receptions, etc).
- Group servicing arrangements/Contract management with 3rd parties, and vendors. (i.e. Copier, Airline, etc.)
- Facility management, which includes managing in-house office cleaners and outsourcing contractors(i.e. cleaners, receptionist, pantry vendors and any other maintenance vendors).
- Manage and attend the Group's Annual Building Power Shut Down, Fire Evacuation Drill, and other security and safety events. (Required to work on weekends for Annual Power Shut Down)
- Take the lead in organizing, re-design the layout and coordination of office renovation.
- Perform any other ad-hoc duties assigned as and when necessary.
Requirements
- Bachelor’s degree in business administration, management, or a related field.
- Minimum of 8 years’ experience in Administrative/ General Affairs management.
- Strong leadership, time management, computer literacy, organizational skills, strategic planning, interpersonal skills, and resourcefulness.
- Possess good interpersonal skills and communication skills.
- Pleasant, proactive attitude, hands on experience and able to work with people across all levels.
- Fast Learner, meticulous, and able to multi-task.
- Experience in improving work efficiency with digital systems, software, or SaaS services.
- Familiar with Company acts and other regulations which are applicable in Singapore.
HOW TO APPLY:
Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.
We regret only shortlisted candidates will be notified.
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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Kong Ai Huong (Ellie)
EA Personnel Reg No: R24121212
