Our client, a leading shipping MNC looking for Assistant Manager, Office Administration to join the team.
Responsibilities:
- Manage office operations in general
- Oversee business travel arrangement and hotel bookings
- Enhance the productivity of Administration workflow (Digitization)
- Contract and vendor management, (i.e. Vehicle leases, contract driver, service apartment, etc).
- Act as the office's tenant in managing the tenancy agreement, sublease and rental arrangement with the group companies.
- Asset management (ex. Office facilities, furniture, corporate mobile phone, etc.)
- Managing the general operation of shared office, reception, meeting rooms, lounge and common area.
- Corresponding with the building management office (Incl. season parking renewal) and vendors (i.e. Contractor, furniture manufacturer, etc.)
- Plan, Organize and Coordination of group company events. (i.e. year-end parties, functions, town-hall meetings, receptions, etc).
- Group servicing arrangements/Contract management with 3rd parties, and vendors.
- Facilities management, which includes managing in-house office cleaners and outsourcing contractors (i.e. cleaners, receptionist, pantry vendors and any other maintenance vendors).
- Manage and attend the Group's Annual Building Power Shut Down, Fire Evacuation Drill, and other security and safety events. (Required to work on weekends for Annual Power Shut Down)
- Take the lead in organizing, re-design the layout and coordination of office renovation.
Requirements:
- Bachelor’s Degree in Business Administration and Management, or a related field.
- Minimum of 8 years’ experience in Administrative / General Affairs management.
- Strong leadership, time management, computer literacy, organizational skills, strategic planning, interpersonal skills, and resourcefulness.
- Possess good interpersonal skills and communication skills
- Pleasant, proactive attitude, hands on experience and able to work with people across all levels
- Fast Learner, meticulous, and able to multi-task.
If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]
Please note that only shortlisted candidates will be contacted, thank you.
JAC Recruitment Pte. Ltd. EA Licence Number: 90C3026
Personnel Registration Number: R22110815
Wong Sook Leng
