This advertisement is for the recruiting position of Admin Assistant.
If successfully selected, you will be seconded to a MOE Junior College located in Whitley Road.
Contract Period: From 2 September 2024 to 31 August 2025.
Option to Extend: a further period of 12 months.
Personnel to be deployed at the following hours:
- Mondays to Thursdays: 8:30am to 6:00pm, inclusive 1-hr lunch break
- Fridays: 9:00am to 6:00pm, inclusive 1-hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays.
The Services required are set out as follows:
Counter Duties
- Handling telephone calls and enquiries from the public, parents, students and staff.
- Maintaining and updating of student’s early leave college records
Adhoc Duties
- Provide ad-hoc printing needs for teachers on designated afternoons.
- Assist in following up with teachers in-charge on delivery requirements.
- General cleaning of the GO counter and reception area.
- Maintain records of in-coming mails and arrange for distribution.
- Assist in collation of school bills for distribution to students.
General Admin
- Maintain and updating students data records, e.g. A level certificates and testimonials, etc.
- Perform admin task e.g. filing, photocopy.
- Assist in contacting TICs on submission of supporting documents and endorsement for payment.
- Assist in updating of Staff Leave records (MC & Overseas Leave)
Other Duties
- Compile data/statistics & survey as and when required.
- Any other duties as assigned by P, VPs, AMs
The personnel shall minimally have the following qualifications, experience and skills:
- Qualification: GCE ‘O’ Level Certificate or equivalent
- Proficient in the following software applications - Microsoft Office (Word, Excel, PowerPoint)
- Three (3) years of relevant experience in administrative and counter service preferably in a school environment.
- Proficient in English (Oral and Written)
