Ashford Benjamin (AB) are a leading executive search firm who specialize across the Legal, Risk, Compliance and Audit markets across Asia. Due to continued expansion of our Singapore office, we are hiring for an Administrative Assistant who will support our consultants in all office matters as below.
Database management duties:
CV Format, Input, and Update:
- Input new candidate CVs into the database system
- Update existing candidate profiles as needed
- Arrange the standard CV format
- CV Report Input and export
- Any other ad-hoc tasks assigned, such as updating record lists, generate special data, producing reports etc.
Job Advert Posting:
- Post job advertisements on the company website and other job boards platforms
Administrative duties:
- Liaise with the Hong Kong administrative team to ensure the office is well-equipped and operational on a day-to-day basis, includes managing office supplies, inventory, equipment etc.
- Handle incoming mail and calls to general line
- Scheduling meetings and video conferences
- Support the HK team with HR functions such as onboarding and offboarding processes
- Manage building access, visa applications and new joiner station setups in Singapore
- Manage relationships with the office building management, vendors, suppliers and third-party contractors
- Liaise with legal key contacts regarding licensing and government related matters
- Liaise with the HK team and IT consultant to ensure database and network performance
- Assist with planning team lunches and social initiatives
- Maintain proper documentation, paperwork and filing systems
- Complete any other tasks / ad-hoc projects as required
Skills & Qualifications Required
- Office administration and database management experience
- Liaise effectively with the Hong Kong administrative team
- Fluency in English is mandatory, proficiency in Chinese/Cantonese is an advantage
- Exposure to working in a small office is advantageous
- A builder’s mentality and willing to assist as needed
- Organized, independent and efficient
- Knowledgeable in Microsoft Office applications (Word, Excel, Power point)
What's On Offer
- Half-day work (preferably in the afternoon session, with occasional swapping with the other team member in the morning session)
- 25 days annual leaves
- Medical and dental benefit
- An open, inclusive and friendly working environment
- International environment with diverse culture
