Position Overview:
We are seeking a detail-oriented and organized Project Coordinator to join our web design agency. The Project Coordinator will serve as the main contact point between clients and our team, ensuring smooth communication and efficient workflow. This role is essential to allow our team to focus on their core tasks while maintaining high levels of client satisfaction and project quality.
Key Responsibilities:
- Act as the primary point of contact for clients, managing communication and ensuring their needs are met throughout the project lifecycle.
- Coordinate with designers, developers, and other team members to ensure project milestones are achieved.
- Update and manage project tracking tools and documentation (e.g., Asana/google sheets) for project status progress on a daily, weekly, monthly, and quarterly basis.
- Conduct one-on-one meetings with team members to monitor progress and address any issues.
- Take detailed notes during client meetings and discussions with the design/development team to ensure all requirements are captured accurately.
- Communicate with the sales and finance departments to initiate final invoice processes upon project completion.
- Perform quality checks on deliverables to ensure they meet the agency's standards before presenting them to clients.
- Handle minor website updates, such as content changes, to support the design/development team.
- Assist in tracking and renewing contracts, and inform sales/finance personnel.
Qualifications:
- Proven experience in project coordination, preferably within a web design or digital agency.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency with project management tools (e.g., Asana) and office software.
- Basic understanding of web design and development processes.
- Attention to detail and a commitment to quality.
