Stag Match hosts a wide range of Adult and Children Courses and Certification ( Diploma Qualification , Enrichment Courses and Workshops for both companies and individuals).
Stag Match is looking for an independent and team player PA cum Operation Personal .
Job description
- Process Director’s correspondence, ensuring that incoming correspondence is dealt
- with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Assist Director in researching and following up with action on matters which fall within
- the Director’s responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,
- preparing agendas, pre-meeting briefings and meeting papers.
- Assist/support Director and Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
- Screen and direct phone calls and distribute correspondence
- Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
- Respond accurately to internal and external information requests
- Take dictation and minutes
- Create and reformat effective presentations and documentation
- Source office supplies
- Prepare reports and documentation for meetings and appointments
- Devise and maintain office filing system
- Assist with other ad-hoc administrative and project requirements as needed
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Able to co-ordinate and communicate with outsourcing IT team
- Assisting in Manpower coordination and scheduling
- Assisting in daily operation
- Assisting in Book-keeping of the business and payroll
- Assisting Training
- Improving SOP and Operation
- Project Management
- Providing Training to new staffs
- Interact and coordinate effectively with clients / stakeholder on business and administrative matters
- Assist with documentation and submission of reports to the management, when required
- Able to travel from branch to branch if requested
Requirement
- Computer literacy
- Resourceful
- Having good IT knowledge ( eg : web development )
- Ability and have good project management skills
- Verbal and written articulacy
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organisational skills
- Independent and initiative
