Job Title: Crewing Executive
Company: Sirius Ship Management Pte Ltd
Location: Singapore
Employment Type: Full-time
Job Description:
As a Crewing Executive, you will be responsible for managing the crewing operations for our fleet of vessels. This role involves ensuring that all vessels are staffed with qualified, competent, and compliant crew members. You will handle the end-to-end process of crew management, from recruitment to performance management, while ensuring adherence to maritime regulations and company policies. This position requires flexibility as it often involves working beyond regular office hours and on weekends.
Key Responsibilities:
Recruitment and Onboarding:
Create and post job adverts for crew positions.
Schedule and conduct interviews.
Oversee the onboarding process, ensuring all necessary documentation and certifications are in place.
Crew Planning and Management:
Plan and manage crew changes, rotations, and replacements.
Maintain accurate crew records and manage crew databases.
Ensure compliance with certifications, regulations, and other relevant maritime laws.
Performance Management:
Conduct regular performance evaluations of crew members.
Provide feedback and support for crew development and training needs.
Crew Administration/ Welfare:
Manage personal files, data entry, and other administrative tasks.
Handle visa applications, work passes, and other travel-related documentation.
Ensure all crew members have up-to-date certifications and meet company and client requirements.
Conduct regular audits and inspections to ensure compliance with international maritime regulations.
Handle feedback and complaints from crew.
Handle crew boat hire claims and other work-related expenses.
Liaise with the Procurement Officer to facilitate crew provisions collection and arrange their boat transport with relevant launch boat companies.
Other Administrative Duties:
Application of port clearance certificates and reporting of ICA arrival/ departure for crew.
Keep track of MPA bond expiry and apply for timely renewal.
Conduct applications for manning licenses.
Manage ship management department‘s pantry and stationery orders.
Requirements:
A Bachelor’s degree or equivalent in a relevant field.
Minimum of 2-3 years of experience in crewing or ship management.
Strong knowledge of maritime regulations and certification requirements.
Proficient in the use of DigitalPort, MOM, and MRS customs systems.
Excellent organizational and communication skills.
Proficiency in MS Office applications (Word, Excel).
Ability to work independently and handle multiple tasks effectively.
Experience with crewing management systems is an advantage.
Flexibility to work beyond regular office hours and on weekends.
