Main Responsibilities:
- Perform secretarial duties for projects including preparing letters, authorities’ submissions, tender documents and fee proposals etc
- Liaise with project directors and/or architects on project admin matters
- Communicate with clients, consultants and site staff via phone, email, in person for project accounts or project related matters
- Maintain proper filing system and ensure effective document control
- Work together with Admin team to enhance office administrative system
Provide Admin and HR support including
- Manage phone calls and emails, reception duties
- Scheduling of meetings and appointments
- Liaising with vendors including printers, etc
- Support HR functions including Payroll, Timesheet, Leave Compensations and Benefits for Projects Site Staff
- Prepare tender documents and submissions
- Lead in preparations for ISO 9001 & 14001 audit and work with colleagues to ensure readiness
- To undertake special assignments, ad-hoc function and other related duties when required
Requirements:
- Min. O Level/Diploma/Degree in Accounts/ Human Resource Management or equivalent
- At least 2 years working experience in handling administrative and HR operations
- Experience in Architectural/Construction industry is preferred
- Proficient in both spoken and written English
- Proficient in Microsoft office
- Good communication and interpersonal skills
- Strong organization skills, High degree of integrity, responsibility
- Mature personality as well as able to work independently and in a team
