Scope of work will include but not limited to the following:
- Assist in all duties and responsibilities related to conference management for the assigned trade event(s) from planning, execution to completion which includes but not limited to registration management, speaker management, content management.
- Assist Conference Lead to monitor timelines and milestones are adhered and updated.
- Assist to capture meeting minutes with client(s) as and when required.
- Client liaison and servicing.
- Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
- Assist Conference Lead in coordinating and working with the Operations team to manage and oversee the logistics requirements within the event cycle among stakeholders, service providers, venue managers and attendees.
- Assist Conference Lead in working with Hospitality and Protocol team on the requirements for hotel rooms and/or transfers depending on the event’s requirements.
- Ensure IT security SOPs set in place are complied by internally and by external vendors hired to service the conference.
- Day-to-day administration to facilitate scope of work.
- Ensure that conference databases are maintained and kept up to date after every conference(s).
- Look at creative ways to deliver a high quality and memorable experience for attendees.
- Any other tasks as may be assigned from time to time by your reporting officer and Director.
Requirements:
- Degree or Diploma holder.
- Preferably with 1 year of experience in related field, applicants with no experience may apply.
- Proficiency in MS Office.
- Possess experience in organising a virtual and/or hybrid event preferred.
- Strong presentation, interpersonal, communication skills with client-service orientation.
- Possess good planning, organisational and multi-tasking skills.
- Possess good communication & negotiation skills.
- Possess a positive attitude and high standards in work ethics & personal integrity.
- Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
- Ability to work in a fast-paced and highly cross-functional organisation.
- Possess good working attitude and willing to learn.
Interested applicants, please send in your resume to [email protected]
