Responsibilities:
Procurement & Budget Management
- Prepare, monitor and manage projects' budget papers, event expenses and deliverables’ progress while ensuring a highly desirable event for qualifiers to attend.
- You will also need to adhere to the internal procurement process and arrange for payments to be made before the stipulated timelines.
- Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.
Project & Programme Management
- Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments, design & concepts etc.
- Handle all aspects of events conceptualising, planning and coordinate the delivery of project outcomes that align with project plans.
- Work with internal colleagues and external agencies (where necessary) to deliver the event programme and materialise the objectives.
- Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.
- Ensure programme are well-thought through and briefed to all parties/ event helpers involved.
Collaterals Management
- Be creative with collaterals design and handle last minute collaterals requirements promptly.
- Arrange and ensure print production are delivered on-time ahead of events.
- Ensure the necessary updating of events’ collaterals.
- Able to do simple design works for events invite and reminder eDMs.
Database & Registration Management
- Create innovate mechanism to drive high attendance rate among invitees for our key agency events.
- To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events.
- Tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure high actual attendance on-site.
Communications
In-charge of all forms of communications in relation to the event for all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include some
of the following:
- All event collaterals
- Changes or updates to schedules or project plans
- Confirmation for events’ attendance
Gifts & Tokens Sourcing
- In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force
- Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
Requirements:
- Diploma or Degree qualification
- About 3-5 years’ experience in major events planning e.g., gala dinner etc.
- Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force.
- Manage various deliverables productively, review/ check to ensure accuracy and details.
- Able to roll up your sleeves for pre-event logistics planning, onsite execution and delivery of events.
- Interest in finance, insurance products and how an agency force works to close protection gaps
- Pleasant and good-natured
- High level of integrity, takes accountability of work and good attitude over teamwork.
- Takes initiative to improve current state of things and adaptable to embrace new changes.
We apologize that only shortlisted candidates will be contacted. Thank you.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)
