Name of Authority: Orchid Park Secondary School
Location Address: 10 Yishun Street 81, Singapore 768454
Duration of Service:
- Contract Period: From 01 Jan 2025 to 31 Dec 2025.
- Option to Extend: The Contractor grants the Authority the option to extend the Contract for a further period of 1 Jan 2026 to 31 Dec 2026.
Working Hours:
Personnel will be deployed on either Shift 1 or Shift 2, subject to school’s need:
- Shift 1:Mondays to Thursdays: 7:00 am to 4:30 pm, inclusive of 1-hour lunch break
Fridays: 7:00 am to 4:00 pm, inclusive of 1-hour lunch break
- Shift 2:Mondays to Thursdays: 8:30 am to 6:00 pm, inclusive of 1-hour lunch break
Fridays: 8:30 am to 5:30 pm, inclusive of 1-hour lunch break
- If service is required on Saturdays, Contractor can claim off on other working days agreed by the School.
- Service not required on Saturdays, Sundays, and gazetted public holidays.
Scope of Services
Administrative Duties:
- Receptionist functions & front-desk operations
- Coordinate transport services
- Provide logistics coordination
- Handle students who are ill or injured, including accompanying students to the hospital (when necessary only)
- Attend to incoming phone calls, walk-in, and email queries
- Mail sorting
- Simple administrative works such as filing
- Assist in processing Financial Assistance Scheme for students
- Other duties or financial tasks assigned by the administration manager or school leaders.
CCA-related:
- Support and provide general administration of CCAs.
- Organise CCA Exposure Day & Orientation Day
- Allocation of Sec 1 students
- Track students without CCAs/poor attendance on a termly basis and provide info to the CCA HOD
- Print and check CCA certificates (all levels)
- Monitor CCA instructors’ MOE registration expiry date, and notify teacher-in-charge of such dates pending expiration.
- Help to take photographs and videos during key events
- Touch up and edit photographs and videos
- Assist to upload edited photographs and videos on social media
Publications and Promotions Committee:
- Provide support by developing marketing publications and materials to promote the school’s branding.
- Organize promotional talks/activities to primary schools.
- Edit and archive photographs and videos
- Responsible for addressing social media via Facebook with regards to the school’s current or upcoming events
Student Leadership Committee:
- Administer NYAA (National Youth Achievement Award) programme including keeping track of students’ progress and reports.
- Provide support for student leadership activities
Values in Action (VIA) programmes:
- Assist with VIA activities/events
- Track students without VIA
Risk Assessment Management (RAMS):
- Consolidate RAMS reports
School Events:
- Assist teachers during competitions, camps, and outdoor education
- Assist with school celebrations (e.g., Speech Day, Arts Panache, sports carnival)
- Provide support for post-exam activities
Qualification, Skill & Experience of the Contractor’s Personnel
Minimum Requirements:
- GCE “A” Level or equivalent
- Proficient in Microsoft Word and Excel
- Fluent in English (ability to speak another language is an added advantage)
Preferred Skills:
- Photography and Videography editing skills
