Contract Duration: 3-6 months (with potential for permanent conversion based on performance)
Salary: Up to S$5,500
Location: Beach Road (Central)
Overview:
- The Executive Assistant will report to the Executive Assistant Leader and provide comprehensive support to operations in Hong Kong, Australia, and Singapore. This role involves managing executive schedules, coordinating communications, and ensuring smooth operation of administrative functions across these regions.
Responsibilities:
- Provide high-level administrative support to the Executive Assistant Leader, including managing schedules, coordinating meetings, and handling correspondence.
- Support the operations in Hong Kong, Australia, and Singapore by facilitating communication and ensuring effective coordination across time zones.
- Organize travel itineraries, accommodation, and logistics for executives and staff traveling across regions.
- Prepare and manage reports, presentations, and other documents as required, ensuring accuracy and confidentiality.
- Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Act as a point of contact for internal and external stakeholders, handling inquiries and providing timely responses.
- Assist in planning and coordinating corporate events, conferences, and other functions as needed.
- Process and track expenses, prepare expense reports, and ensure adherence to budgetary guidelines.
Requirements:
- Diploma/Degree in Business Administration, Office Management, or a related field.
- At least 3-5 years of experience as an executive assistant or secretary, with proven experience supporting multiple regions or offices.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
- Excellent verbal and written communication skills, with the ability to interact professionally with senior executives and international stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office management software and tools.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
Brandon Lim | EA Registration No: R21102894
EPS Consultants Pte Ltd| 95C5630
