Position: Deputy Manager / Assistant Manager, Office Management
- Working Location: Tanjong Pagar
- Salary Range: up to $6000 + 120 Transport Allowance + AWS +VB
- Working Hours: 9am -6pm
Responsibilities:
- Develop, review, and improve administrative systems, policies, and procedures.
- Lead and supervise daily operations including reception, mailroom operation and office management
- Monitor costs and expenses for the office management functions including office supplies and equipment and prepare budget for office management section
- Work closely with internal stakeholders on matters relating to office management
- Coordinate with landlord and Building Managing Agent (MA) on matters relating to office management
- Spearhead digitization of documents and record management
- Oversee office renovation
- Workplace Safety and Health (WSH) Committee
- Develop, implement and maintain WSH plans to ensure continuous improvement in WSH performance and compliance
- Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements to ensure the safety of all personnel
- Conduct regular safety inspections to ensure work activities adhere to WSH standards
- Identify unsafe work practices or conditions and recommend appropriate control measures
- Liaise and communicate with contractors regarding WSH matters, ensuring clear and effective communication
- Follow up on all outstanding safety-related issues to ensure timely resolution
- Fire warden
- To check with landlord/MA when the fire alarm is triggered
- Attend tabletop exercise conducted by landlord
- Prepare attendance list for fire drill exercise
- Evacuate the staff during fire drill exercise
- Review and update the evacuation plan as required
- Support human resource operations in the future as part of career advancement
- Handle any other ad-hoc duties as assigned
Requirements:
- Degree holders in Business Administration or related field
- Minimum 3 years of relevant work experience in office management, facilities management, project management
- Ability to handle and communicate with different stakeholders
