This advertisement is for the recruiting position of Admin & CCA Support Officer.
If successfully selected, you will be seconded to a MOE secondary school located in Yishun Street.
Contract Period: From 1 Jan 2025 to 31 Dec 2025.
Option to Extend: for a further period of 1 Jan 2026 to 31 Dec 2026.
Personnel to be deployed at the following hours subject to school’s need:
Shift 1
- Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1 hour lunch break
- Fridays: 7:00am to 4:00pm, inclusive of 1 hour lunch break
Shift 2
- Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1 hour lunch break
- Fridays: 8:30am to 5:30pm, inclusive of 1 hour lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
- If service is required on Saturdays it can claim off on other working days agreed by School
The Services required are set out as follows:
Administrative duties
- Receptionist functions & front-desk operations
- Coordinate transport services
- Provide logistics coordination
- Handle students who are ill or injured, including accompany students to hospital (when necessary only)
- Attend to incoming phone calls, walk-in and email queries
- Mail sorting
- Simple administrative works such as filing
- Assist in processing Financial Assistance Scheme for students
- Other duties or financial tasks assigned by administration manager or school leaders
CCA-related
- Support and provides general administration of CCAs
- Organise CCA Exposure Day & Orientation Day
- Allocation of Sec 1 Students
- Track students without CCAs/poor attendance on a termly basis
- Provide info to CCA HOD
- Print and check CCA certificates (all levels)
- Monitor CCA instructor MOE registration expiry date, and notify teacher-in-charge of such dates pending expiration
- Help to take photographs and videos during key events
- Touch up and edit photographs and videos
- Assist to upload edited photographs and videos on social media
Publications and Promotions Committee
- Provide support by developing marketing publications and materials to promote the school’s branding
- Organize promotional talks/activities to primary schools
- Edit and archive photographs and videos
- Responsible for addressing social media via Facebook with regards to the school’s current or upcoming events
Student Leadership Committee
- Administer NYAA(National Youth Achievement Award) programme including keeping track of student’s progress and reports
- Provide support for student leadership activities
Values in Action (VIA) programmes
- Assist with VIA activities/events
- Track students without VIA
Risk Assessment Management (RAMS)
- Consolidate RAMS reports
School events
- Assist teachers during competitions, camps, outdoor education
- School celebrations, eg Speech Day, Arts Panache, sports carnival etc
- Provide support for post exam activities
The personnel shall minimally have the following qualifications, experience and skills:
- GCE 'A' Level or equivalent
- Microsoft office skills, eg proficient in Microsoft Word and Excel
- Fluent in English. Ability to speak another language will be an added advantage.
The personnel should preferably have the following skills:
- Photography and Videography editing skills
