Working location: Novena
Salary: up to $4,500
Working days/time: Monday - Friday, 9am – 6pm
The Administrative Tech Support role is designed for an individual who is proficient in both administrative tasks and technology, especially in the context of an AI-driven environment. This role requires a balance of strategic support, stakeholder engagement, records management, and the use of technology and AI tools to streamline processes and improve efficiency.
Responsibilities:
- Work closely with the AI core team, product manager, and clinicians to support their strategic initiatives.
- To prepare communications materials to showcase in writing, multimedia regularly the work of the AI lab
- To engage internal and external stakeholders regularly to drive awareness and support AI adoption initiatives
- Assist in engaging business, technology, and data science stakeholders, including organizing meetings, preparing materials, and facilitating discussions.
- Maintaining of User Access Matrix (UAM) and User Access Records (UAR) onto the AI platform for auditing purposes
- Establish and maintain official document records and correspondences
- Leverage technology and automation tools to streamline administrative processes
- Comfortable to adopt AI and digital tools such as speech to text, ChatGPT or Generative AI to enhance his/her productivity
- Prepare insightful reports for leadership, highlighting key metrics, trends, and actionable insights.
- Develop and maintain dashboard that provide real-time visibility into project status, performance, and KPIs.
- Develop and regularly collect information on the adoption of AI through electronic means to monitor the pace of AI adoption.
- Organise meeting scheduling, logistics, and materials preparation.
- Capture accurate meeting minutes, where applicable.
Requirements:
- Bachelor’s degree in business administration, Information System, or a related field
- A degree in data science or engineering could also be relevant
- Min 1 year of administrative experience in a tech environment
- Good verbal and written communication skills
- Strong ability to coordinate, track department objectives and multi-task is preferred.
- Self-motivated and strong problem-solver
- Proficient in M365 Office applications
Interested Applicants, please submit a copy of your updated resume (in MS Word Format) to [email protected]
Sarah
Reg No: R2198293
EA License No: 21C0501
