MAIN PURPOSE
- Responsible for stock management in the region for all networks
- Ensure timely distribution of products corresponding to supply planning to ensure product availability
- Works in close collaboration with Commercial, Finance and Marketing
- Assists on updating of reports for management
- Handle special projects and tasks on an ad-hoc basis
- Overall ensures that tasks are effectively completed in order to support the company’s overall strategy and goals
KEY RESPONSIBILITIES
1. Supply Chain Management
- Stock enquiries management for all networks
- Ensure stock data is uploaded and updated in system: missing and/or wrong serial number, new article references creation, images etc
- Support boutique team with system issues between retail and office systems
- Manage stock adjustments post validation
- Manage press sample status and movement
- Support end to end shipment and stock receiving process
- Manage shipments with forwarder regarding import/export
- Manage stock routing with logistics and security for all events
- Manage logistics documentations ie: Cites, packing lists, RCEP etc
- Vet through all shipment invoices to ensure charges are in line with all shipments
- Ensure all shipment invoices are approved and sent to finance in a timely manner
- Staff Purchase and Staff Sales – to manage orders and stocks to fulfil requests, including coordination with respective staffs, finance, and logistics
2. Commercial Sales Operations
- Daily invoicing to POS (Tax invoices, Delivery Orders and Credit notes)
- Manage shipment and delivery of goods by liaising with retailers and logistics teams
- Support on liaising with POS on outstanding orders and stock delivery
- Customer master data maintenance with updates from commercial
- Ensure compliance with customer’s standard operating procedure
3. E-commerce Operations
- Manage e-com stock availability update weekly
- Manage e-com customer orders from fulfilment to pickup
- Manage e-com POSM replenishment as needed ie: paperbags etc
4. Reporting and Analysis
- Assist in stock analysis reports when needed
- Monthly Inventory report and stock count, responsible for the accuracy of stock holding in warehouse and movement to different locations
- Daily reports: PSI Reporting
- Weekly reports: Weekly Sales Flash
- Monthly reports: MBS Stock Purchase, Qty, Value & Sales, Insurance Freight Shipment tracking, Retailers Stock consolidation
- Ad-hoc reports: Purchases, Sales and Inventory
Qualifications
- Diploma Holder with up to 2 years of relevant sales operational and inventory management experience
- Possess both operational and analytics skillsets
- Good written, verbal communication and presentation skills
- Proficient in MS Office especially in Excel and PowerPoint, with experience with sales, inventory management and BI tools
- Strong teamwork and experienced in working with and delivering to cross-functional partners regionally
- Good communications and collaborative skills with our internal/external partners to resolve, handle shipping and all customs requirements.
- Highly organised, structured and meticulous.
- Result oriented professional with problem resolution and follow through skills
- Willing to learn with positive attitude; able to meet deadlines with self-initiative
- Other ad hoc administrative and organisational support tasks