Job Description:
We are seeking a highly organized, professional, and reliable Personal Assistant + Driver to support our executive team and ensure smooth daily operations. This role requires a blend of administrative skills and driving responsibilities, providing comprehensive support to ensure the executive's time is efficiently managed and all transportation needs are met.
Key Responsibilities:
Personal Assistance:
- Manage and organize the employer's daily schedule, appointments, and meetings.
- Handle correspondence, including emails, phone calls, and written communications.
- Coordinate travel arrangements, including booking flights, hotels, and rental cars.
- Assist with personal errands and tasks, ensuring they are completed promptly and accurately.
- Assist in planning and organizing events, both personal and professional.
- Maintain confidentiality and handle sensitive information with utmost discretion.
Driving:
- Safely transport the employer to various locations, ensuring timely arrivals.
- Plan and follow the most efficient routes, taking into account traffic and weather conditions.
- Maintain the cleanliness and functionality of the vehicle, scheduling regular maintenance and addressing any issues promptly.
- Run errands, such as picking up supplies, delivering documents, and other related tasks.
- Ensure the employer's safety and comfort during all trips.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Valid driver's license with a clean driving record.
- Excellent knowledge of local traffic laws, routes, and regulations.
- Strong organizational skills and the ability to multitask effectively.
- Professional demeanor and excellent communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to work outside regular business hours and travel as needed.
- High school diploma or equivalent; additional qualifications as a personal assistant or in administration are a plus.
Preferred Qualifications:
- Familiarity with vehicle maintenance and basic troubleshooting.
- Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Key Attributes:
- Reliable and punctual with a strong sense of responsibility.
- Attentive to detail and proactive in anticipating needs.
- Calm and composed under pressure, with excellent problem-solving skills.
- Strong interpersonal skills, with the ability to interact professionally with a diverse range of individuals.
Benefits (After Probation):
- Employee medical benefits with Raffles Health Insurance.
- Annual leaves benefits.
- Dental benefits.
