Founded in 2018, ASSEMBLY WORKS PTE. LTD. is an accounting and corporate services firm centrally along Eu Tong Seng St with sheltered access to Clark Quay and Chinatown MRT stations. With strong customer-centric focus, the company has grown steadily to where it is now while maintaining 5-star customer satisfaction.
Responsibilities:
- Executive Support and Confidentiality:
- Handle sensitive and confidential information with the utmost discretion.
- Prepare and manage communications and documents, ensuring confidentiality and accuracy.
- Facilitate communication and coordination by conveying the directors’ instructions and work arrangements to various stakeholders within the company.
- Organize and maintain the directors' files, documents, and records in both digital and physical formats.
- Assist the directors in researching and following up on matters within the directors’ responsibility, including chasing responses and triggering follow-up actions.
- Manage the directors’ email and messaging app correspondences and serve as the primary point of contact, screening and prioritizing inquiries, and handling routine correspondence on behalf of the director.
- Schedule and Meeting Coordination:
- Maintain and coordinate calendars for the directors and managing appointments.
- Record meeting discussion and follow-up actions.
- Assist in preparing meeting materials, presentations and reports.
- Personal Assistance:
- Manage the directors’ expenses and reimbursements.
- Anticipate the directors' needs and proactively suggest solutions to improve efficiency.
- Assist with and attend to the directors’ personal matters.
- Ad Hoc Tasks:
- Efficiently manage and execute ad hoc tasks as assigned by the directors, ranging from project management to operational adjustments.
- Adapt quickly to changing priorities and new challenges.
Requirements:
- Bilingual in English and Mandarin to liaise with Mandarin-speaking associates due to business communications needs.
- Excellent time management skills and the ability to work independently in a fast-paced environment.
- Demonstrated ability to handle confidential information with discretion.
- Excellent communication skills, both written and verbal.
- Proficiency in MS Office and familiarity with advanced communication tools.
